Oxfordshire Cricket have established this policy to ensure compliance with the Data Protection Act 1998 in the management of the organisation and in the delivery of our programmes. This policy is therefore relevant to all sub-contracted services, staff and any relevant third parties. Any enquiries in the deployment of this policy should be directed to the Oxfordshire Cricket Data Protection Officer.
Oxfordshire Cricket Data Protection Officer:
Company Secretary
1. Statement
1.1 Compliance commitment
Oxfordshire Cricket is fully committed to protecting the rights and privacy of all individuals and operate in accordance with the statutory legislation outlined within the Data Protection Act 1998. In doing so Oxfordshire Cricket have mechanisms and procedures in place to protect the privacy and confidentiality of all personal data. Any decisions for the disclosure, retention or disposal of information are made in line with the legislation. Oxfordshire Cricket ensure that:
All data is stored securely in an appropriate place and in the right hands.
The quality of the data is effectively maintained.
All data is retained and disposed of appropriately.
In the management of the organisation and in the delivery of the programmes Oxfordshire Cricket collect information from individuals and external organisations generating a wide range of data/information, which is recorded. As the lawful and correct treatment of personal data is critical to our successful operations and to maintaining confidence, Oxfordshire Cricket is committed to operate in line with the data protection principles by:
Collecting accurate personal data only.
Protecting staff, players’ and other individuals’ personal details and any related records using this data fairly and only for specified lawful purposes.
Handling personal data for limited, specifically stated purposes.
Using personal data in an adequate and relevant manner, which is not excessive
Holding personal data only for the time period required
Maintaining personal data safely and securely
Releasing personal data only to authorised individuals/parties and not outside with UK without adequate protection and the individual’s permission
Adhering to regulations and related procedures to ensure that all staff who have access to and handle any personal data held by or on behalf of Oxfordshire Cricket in line with individual’s data protection rights and are fully aware of and abide by their duties under the Data Protection Act 1998.
Oxfordshire Cricket implement a systematic approach to the management of our records to protect and preserve our interests and those of our stakeholders, including but not limited to our staff and players whose personal data is shared with the ECB.
1.2 Data Collection
Data and records can take many different forms and may be retained in hard copy or electronically. It is necessary to collect and disclose data in order to:
Meet statutory, regulatory and awarding organisation requirements.
Generate an evidence/audit trail.
Operate effectively.
Preserve information of historic or intrinsic value.
1.3 Data Handling
All the information handled is not passed on to any third party that does not have the right to access it. On this basis in the handling of data Oxfordshire Cricket aspires to:
Comply with both the law and good practice.
Respect individuals’ rights.
Be open and honest with individuals whose data we hold and share.
Provide training and support for staff and volunteers who handle personal data, so that they can act confidently and consistently.
1.4 Allegations Reporting Procedure
Players are required to report any allegation in relation to the unlawful treatment of personal data via the Oxfordshire Cricket complaint procedure. Personnel are required to report any allegation in relation to the unlawful treatment of personal data in accordance with the Oxfordshire Cricket Malpractice and Maladministration Policy. Players and any other relevant third party should report any allegation via the in accordance with the Oxfordshire Cricket Complaints Procedure. An allegation should be made in the event that individuals feel that records of their personal data has been:
Lost or not protected.
Obtained through unlawful disclosure or unauthorised access.
Recorded inaccurately and/or in a misleading manner.
Provided to a third party without permission.
Held longer than required.
Used for unlawful purposes.
Where required, Oxfordshire Cricket will take appropriate action/corrective measures against unauthorised/unlawful treatment, loss, destruction or damage to personal data.
2. Monitoring and review
Oxfordshire Cricket have in place a standardised and systematic monitoring process to ensure the relevance of this policy. In addition any data which is collected with relates to the implementation of this policy will be used to inform the ongoing management of our organisation and delivery of qualifications. This policy will be reviewed on January 2020 unless legislation changes or supporting data identifies that a review is required sooner.